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We can provide scan of the apostille certificate on completion of the order. The apostille is a paper certificate but we can provide a scan copy if you order this service.
The KZ apostille certificate is a piece of paper that is attached to another document. It is a physical certificate that is glued to another physical document. For example, a KZ birth certificate will have the apostille added to the back of the genuine registrar issued certificate. The apostille is signed by an officer at the MFA of Kazakhstan and also stamped. The apostille stamp is an embossing stamp (not an ink stamp). The embossing mark is applied through both the document and the apostille.
There is no digital or electronic version. The apostille is not issued electronically and documents cannot be submitted to the MFA digitally. There is talk of moving towards an e-apostille but, at present, the apostille is still a printed certificate added to another physical document.
Yes, we can provide a scan copy of the apostille when it has been issued by the MFA. Before dispatching your document we will scan the apostille and the page of the document that contains the relevant signature or stamp that the apostille confirms.
If you require a scan copy of the apostille you need to request this at the time of ordering or add it to your order before completion. We do not keep copies of the apostille once they have been dispatched.
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The apostille certificate is a small piece of paper that is about 15cm square in size. The certificate is fixed to the back of a document. All apostilles follow a similar format but the shape and size varies by country.When the apostille has been attached it is embossed with a government seal. This is often called the apostille stamp.
The certificate is normally added to the back of a document. However, when a document has print on both sides, it may be placed in the most suitable position, which may be on the front.
The design and style of the apostille varies by country. Some members of The Hague Convention use a paper certificate like the KZ, other countries use an ink stamp and some use an adhesive sticker. While the design may vary, the content should include all of the main 10 points.
A typical KZ apostille will contain the following 10 sections, although not all sections will be completed for each document. This example is typical for an apostille attached to a document witnessed by a solicitor-
This is just an example apostille and not an extract from a genuine document. Your apostille should contain ten points but not all may be completed depending on who issued the document.
We aim to complete all apostille orders in just a few days from receipt of the digital document.
Order a scan of your apostille online, pay by card and post your documents to us. You can select the scan and email option before checkout.
Print and complete a hand written order form and post your documents to us. You can select the option for a scan of the apostille.
We hope the following FAQs are helpful, but please contact us if you need any assistance.
An Apostille stamp is simply just an A5 sheet of paper that is physically attached to the back of your documentation by the UK Government Office to prove that it is valid and legitimate for use overseas. This effectively prevents any forged or illegitimate documentation being processed or passed through the systems overseas.
Many overseas authorities worldwide will ask for an Apostille stamp to be issued to your document to prove that it is a valid and legitimate document. As the UK Government Office carry out their own personal verification checks and issue their stamp, this prevents any forged or illegitimate documentation being passed through the systems around the world.
The UK Apostille will only legalise the document in which it is attached to that has also been embossed with the government seal. Therefore if you have various documents the correct method of practice to satisfy the requirements of the overseas authorities is to have them legalised individually. However, when a group of qualifications are in one person’s name, or a group of company documents are in one company’s name we can bind the documents together as a set. The fee for issuing one apostille to a solicitor certified set of documents is just £130.00! The bound set processing method is generally acceptable but if you are unsure please check with whoever is requesting the apostille documents from you.
Many countries are members of Hague Convention and have agreed to various treaties. The ‘Convention for abolishing the requirement for foreign public documents’ is a treaty between many countries across the world that confirms if an Apostille is affixed to a document in the country of its origin they will recognise this to be valid and legitimate documentation. Some countries are not signed up to this convention and due to this additional embassy stamps are also required.
If the country you need to use the document in isn’t a member, you might need a different kind of authentication known as embassy or consular legalisation.
While the apostille itself doesn't expire, the document it authenticates may not be accepted if considered "old" by the receiving country (e.g. Criminal record background checks). Some countries may request the apostille has been issued recently (e.g. China ask for 90 days). Check with the respective authority to see if there's a time limit.
Some countries are not members of the ‘Hague Convention’. This means that as well as the Apostille stamp being required for your documents, further embassy attestation stamps are also necessary to satisfy the requirements of the overseas authorities. If your documents are for use in a Country that are not included within the Hague Member list then they will also require embassy stamps. As well as providing the Apostille service, we also deal with many of the necessary embassies across the UK that are not members of the Hague Convention and can have the relevant stamps issued for you.
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